If you’re in the trucking business or planning to start one, understanding the intrastate motor carrier registration process is essential for compliance and seamless operations. This guide covers everything you need to know about registering as an intrastate motor carrier in Ohio, including CPCN requirements , USDOT numbers , and insurance obligations .
What Is an Intrastate Motor Carrier?
An intrastate motor carrier transports cargo between two points within a single state—in this case, Ohio. There are two main categories of intrastate motor carriers:
- Private Carriers : Transport their own property, equipment, materials, or employees in commerce.
- For-Hire Carriers : Transport someone else’s property, equipment, materials, or passengers for compensation.
If you’re operating as a for-hire carrier , additional steps like obtaining a Certificate of Public Convenience and Necessity (CPCN) are required.
What Is a CPCN and When Is It Required?
A CPCN (Certificate of Public Convenience and Necessity) is a mandatory document for all for-hire motor carriers that operate point-to-point within Ohio. Here’s what you need to know:
- All for-hire carriers must obtain a CPCN before beginning operations.
- Private carriers are not eligible for a CPCN.
- A CPCN must be renewed annually unless you participate in the Unified Carrier Registration (UCR) program, except for household goods (HHG) carriers , who must renew regardless of UCR participation.
Steps to File for Intrastate Registration (CPCN)
To register as an intrastate motor carrier , follow these steps:
- Apply for an Intrastate USDOT Number : Visit the Federal Motor Carrier Safety Administration (FMCSA) website to apply for your USDOT number .
- Submit an Intrastate Registration Application : Use the PUCO’s online registration system to apply for a CPCN .
- File Proof of Insurance : Once your application is approved, your insurance company must electronically file proof of insurance with the PUCO.
- Pay the Registration Fee : Complete the payment process to finalize your registration.
- Keep Your Information Updated : Regularly update your company and insurance details with the PUCO.
Insurance Requirements for Intrastate Carriers
Insurance is a critical component of operating as a motor carrier . Below are the minimum insurance requirements based on the type of cargo you haul:
- Household Goods : $750,000 liability coverage plus cargo insurance.
- General Freight (e.g., TVs, produce, car parts) : $750,000 liability coverage.
- Hazardous Materials (e.g., tractors with combustible engines) : $1 million liability coverage.
Note : If you’re an insurance agent , you’ll need to file either a Form E (for motor carriers) or Forms E & H (for household goods movers) with the PUCO.
Special Considerations for Household Goods (HHG) Carriers
Operating as a household goods carrier comes with additional regulations. Here’s what you need to do:
- Obtain a CPCN : Apply through the PUCO.
- Provide Proof of Insurance : Minimum requirements include:
- $350,000 bodily injury and property damage liability insurance.
- $20,000 cargo insurance per vehicle.
- File a Tariff : Submit a detailed list of rates to the PUCO Docketing Division.
- Pay Registration Fees : Fees vary based on gross annual revenue.
- Maintain Workers’ Compensation and Unemployment Coverage : Comply with Ohio Revised Code Chapters 4123 and 4141.
Unified Carrier Registration (UCR) Program
The UCR program simplifies registration for motor carriers operating in multiple states (interstate commerce). Key points include:
- Who Pays UCR Fees? : All interstate motor carriers, brokers, freight forwarders, and leasing companies.
- Who Is Exempt? : Intrastate-only carriers.
- Fee Structure : Based on the total number of power units operated.
Carriers can verify their UCR status using the SAFER system .
Frequently Asked Questions (FAQ)
Q: Do I need a CPCN if I already participate in the UCR program?
A: Yes, all for-hire carriers operating within Ohio must initially register for a CPCN. However, annual renewal is not required for UCR participants, except for household goods carriers .
Q: Can I mail my intrastate registration application to the PUCO?
A: No, all applications must be submitted through the PUCO’s online registration system .
Q: How much insurance do I need if I haul hazardous materials?
A: You need $1 million in liability coverage .
Q: What documents must I provide to customers as a household goods carrier?
A: Provide a written copy of their rights, an estimate form, a reimbursement statement, and a receipt or bill of lading.
Q: Where can I check my UCR filing status?
A: Use the SAFER system to verify your UCR status.
Why Choose Cogo Insurance?
At Cogo Insurance , we specialize in helping motor carriers navigate the complexities of intrastate and interstate regulations . From helping securing your USDOT number to ensuring compliance with CPCN and UCR requirements, our team is here to support your business every step of the way. Contact us today to learn more about our tailored insurance solutions for the trucking industry.
